PLANNING BOARD
MEETING MINUTES
WORKSHOP
JUNE 7, 2005
The meeting opened at 7:03 pm with the following members present: ~Helmut Busack, Chairman; Dick Gardner, Alternate; Carmine Cioffi, Alternate; Jim Wells, Alternate; ~Don Bormes, Member; Ralph Carter, Member; James Cianci, Alternate; Andrew Livernois, Selectmen’s Representative; and David Lorch, Town Planner.
Old Business (carried over from May 3, 2005 workshop)
Discussion opened with an overview of a recent workshop attend by Helmut, Dave , Ralph and Bruce Kneuer, with LRPC. ~The workshop provided information about everyone working together and going in the same direction that the town wants to go in. ~Helmut mentioned that the Planning Board has requested information for the Conservation Commission and that there has been no follow through with the Planning Board requests. ~Ralph discussed the need for the Highway Safety Committee to comply with the requests of the Planning Board, by following the Master Plan. ~Helmut requested, that Dave bring these issues to the attention of the Board of Selectmen. Andrew discussed the need for more information of these issues prior to presenting them to the selectmen. ~
Dave informed the board of the meeting next Wednesday, June 15, 2005 with the Board of Selectmen. Town counsel will be facilitating a meeting with all the land use boards in town, to discuss legal issues and responsibilities of all these boards.
Ralph discussed the need to schedule a land use board meeting for September. ~
Helmut discussed the Mylar that needs to be signed for the Plonski sub-division. ~Helmut shared his concerns with his signature on this Mylar and the possibility of him stepping down as chair and appointing someone on the board to step up as acting chair, to get this signed. ~This sub-division was approved by the Planning Board at a February meeting. ~Andrew questioned the process that needs to be followed. ~Dave reports that this Mylar arrived in his office approximately a month ago. ~~The process was overviewed in detail.
Dick feels that the Planning Board should follow through with the vote and suggested to move forward with the Planning board’s responsibility. Andrew mentioned that the discussion should be about the process to be followed and not the merits of the specific sub-division.
Dick moved for the Chair to step aside temporarily for the purpose of ~allowing the Vice Chair Ralph Carter to sign this one item and manage the meeting and after the signing resolves this issue the Chair step back up. ~Andrew requested to amend the motion to vote to authorize the Vice Chair to sign the Mylar after the meeting, Helmut requested to further amend the motion to add, if the Vice Chair is ~willing to do so. ~Carmine suggested tabling the motion. ~Dick withdrew his motion. ~Dick 2nd ~Andrew’s motion. ~Vote: Nay=3, Don Bormes obtained and Dick voted yes. ~Motion failed.
Dave will contact town counsel to get a “road map” for the procedure to move forward.
Helmut mentioned that if the Planning Board makes a motion to require an applicant to follow through with conditions for approval, the board should follow this through. ~He feels that demands should not be made to applicants if the board continues to allow applicants to come back with no follow through.
Dave presented ~a draft job description for a Planner. ~Ralph reported that the Board of ~Selectmen voted two years ago what issues would pertain to the code enforcement officer as opposed to the planner. ~Jim Wells discussed his need for access to information and suggested a distribution list be developed for all parties to follow up on decisions. ~File security issues were also discussed.
Dave passed out a schedule for work sessions from May of 2005 thru April 2006 and reviewed.
The CIP process was overviewed. ~Ralph suggested that the Planning Board create a sub-committee to do a CIP. ~Dave discussed coordinating this effort with Bruce Kneuer who may have collected information from departments in his process of forecasting a budget for the selectmen.
Dave will make copies of the NH Department of Public Works and Highway guides for town road aid projects diagram for Planning Board members.
Other Business
Helmut overviewed the handouts from last workshop meeting.
OEP Planning, Ralph suggests members read this handout before next Wednesday nights meeting. ~Dave overview some points of interests pertaining to current and recent issues of planning board activity.
Helmut reviewed the soil sample definition, from Belknap County ~and suggested that it be added as an addendum to the town planning board regulations.
New Business
Dave overviewed the suggested revisions to the sub-division regulations. ~After discussion, the board discussed and agreed that all definitions in all town regulations and ordinances should be the same. ~Dave will check current RSA citations in the regulations and verify that they are correct. ~
The board discussed regulations and state standards for underground utilities and how to cover this in the ordinances. ~Dave will get information from the electric, phone, water and gas companies. ~The board discussed sidewalks and lighting issues with regards to cluster developments. ~
Ralph suggested requesting color renderings from applicants, identifying areas, boundaries, utilities, wetlands, etc. and possibility adding this to the application process.
The board ended their discussion on page 10, #8 to be continued at the next workshop meeting.
Dave reviewed the draft file security policy. ~Dave will move forward with securing the files.
Dick requested a response from the town attorney, regarding the question on the Thompson wetland issue. ~Dave reported that he copied all planning board members on his email response.
Planner’s update
Dave reviewed the correspondence on the agenda.
Adjourn
Ralph Carter made a motion ~to adjourn, 2nd by Don Bormes @ 9:38 pm all were in favor.
Respectfully submitted
Katy Kannaly-DeCarteret
Acting Planning Board Secretary
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