Final
DRAFT
PLANNING BOARD
MEETING MINUTES
October 18, 2005
The meeting opened at 7:14 PM with the following members in attendance: Helmut Busack, Chairman; Dick Gardner, member; Don Bormes, member; Andrew Livernois, Selectman Representative; Jim Wells, alternate; Carmine Cioffi, alternate, James Cianci, alternate and Dave Lorch, Town Planner.
Absent were Ralph Carter, Vice Chairmen and Daureen Harding, recording secretary
James Cianci was seated by the Chairman as a regular member in place of member Carter.
September 6, 2005 Meeting Minutes:
Don Borms moved to accept the minutes. Andrew Livernois seconds the motion. Vote: Unanimous. Motion passed.
September 20, 2005 Meeting Minutes:
Dick Gardner moved to accept the minutes. James Cianci seconds the motion. Vote: Unanimous. Motion passed.
Old Business, letter b. Morrison Reality application # P04-S06. Warren Morrison applicant requested the public hearing for his application to be continued to November 1st. The reason for the request was that the applicant has received the DES site specific permit but not the DES wetland permit. The Chairman felt this application discussion will be short and so can be held during the workshop. The public hearing for application P04-S06 will be continued until Nov. 1st at 7:00 pm.
New Business
a. Boundary Line Adjustment for the town library application P05-S11. Board of Selectman, Chairman Patsy Wells presented the plan which involves adjustments to the lot boundary for the library lot at 3 different locations. She presented the quick claim deeds for all property owners involved as proof of their approval to go forward with the plan. Boundary changes involve lots owned by the Spinners, Bodwells and the Congregational Church.
Motion made by Dick Gardner and seconded by Don Borms that the Planning Board approve application P05-S11 Library Boundary Line Adjustment with the condition that the application receive a variance from the Zoning Board of Adjustment for map/lot 26/44, Sanbornton Congregational Church which calls for reducing the size of a nonconforming lot.
Bob Bodwell brought to the attention of the Board the various Right of Ways (ROW) previously documented on other plans but not shown on the plan before the Board. The ROWs provide access from Meeting House Hill Road to the Bodwell lot.
The Chairman amended the last motioned to add that any ROW information in the form of documentation be added to the Boundary Line Adjustment for application P05-S11 before the Planning Board. Seconded by Member Gardner and approved.
Old Business
a. Continued Public Hearing subdivision application P05-S10 for 3 lots on Rufus Colby Road, Leon, Florence, and Sharon Griffin and Danny Nadeau owners, map 15 lot 76-1, the Agriculture Zone.
Chairman Busack stepped down due to conflict of interest. Dick Gardner assumed chairmanship temporarily. John Suldenski approached the Board with the subdivision plan. Stanly Griffin asked when is the status of Scattered and Premature Development designation going to be lifted from this area of town? He explained other roads in town are in worse condition and no development limitation is applied to them. Mr. Suldenski objected to Mr. Busack commenting on the application because he is an interested abutter. Chairman Gardner explained all abutters have a right to express their opinion.
The Planner distributed copies of Planning Board minutes taken from December 2002 through March 2003 where the Board reviewed a subdivision proposal from the same area also designated as Scattered and Premature Development. Busack recommended to the Board that they require the gravel pit found at the southern end of the lot, be restored according to state standards. The banks should be regarded to a safe slope and vegetated before the subdivision is approved. Mr. Suldenski was asked by the Board if he had received state septic system design approval yet. The answer was no.
The chairman reiterated the options facing the Board:
· Approve the subdivision without a septic system design approval,
· Approve the subdivision with the condition of septic system design approval in the future,
· Approve the subdivision for the single lot which already contains a house.
Member Livernois reminded the Board to consider the Premature for Development designation. Member Borms wanted the Board to focus on the application before the Board. Member Wells explained to the Board the criteria the state uses in approving a septic system design.
Member Gardner motioned that the application be continued until after the applicant receives septic system design approval and to revisit the application on November 15th when the applicant has state approval in hand. Motion seconded by Don Borms and passed unanimously.
Helmut Busack resumes Chairmanship of the meeting.
b. Morrison Reality application-see above.
Chairman Busack inquired from the Board at what hour would they like to adjourn the meeting. The Board agreed on 9:30 pm or there about.
At that time Bill Cutillo entered the room. He was listed on the agenda to discuss the proposed Resort District. The Chairman advised him that the Board would not get to him at tonight’s meeting and that he would be put on the November workshop agenda. Mr. Cutillo agreed to this.
c. Continued public hearing for application P04-SP01 Country Oaks, Lepene Land Holdings.
Attorney Fitzgerald for the Morrison Road Association requested that their presentation follow the presentation of the two special studies. This was agreeable to the Board. The Chairmen will allow 15 minutes for each presentation.
The traffic study was presented by Lorie Rauseo. She conducted traffic counts and speed counts on the surrounding roads during 2 days in August. She found vehicle trips were considered low volumes with between 150 to 300 trips per day. Speeding was a problem on Morrison Road since practically no one adhered to the speed limit. The proposed Country Oaks project is expected to generate an additional 200 to 220 trips per day. In summary, she listed deficiencies which the Town should address such as boulders along the road, speed limit signs and improving sight distances. Mrs. Rauseo felt based on her findings, the roads would be able to accommodate the increased traffic generated by Country Oaks. She also pointed out that there are two points of access other than Turkey Bridge to respond to an emergency at Country Oaks. Her recommendation was to
pave Morrison Road for 100’ in either direction of the entrance to Country Oaks.
The Wetland Impact Study was presented by Randall Shuey. Site plans for Country Oaks were revised in preparation for tonight’s meeting, based on the recommendations of the Wetland Impact Study. Changes to the plans addressed a more detailed stormwater management plan. Mr. Shuey made the following remarks: Water treatment measures will disperse the storm water as opposed to concentrating it to a single discharge point. Erosion control measures should contain stump grindings in place of hay bails and silt fences. The proposed septic system seems to be an effective means of wastewater treatment. Since the development will not be in the wetland, will not significantly alter the wetland, the wildlife will experience little impact. Proposed phasing plan does not raise concerns. Detention basins should be vegetated and will aid in filtering
storm water runoff from the road. The EPA will require inspections of the soil erosion and stormwater control management plan on a periodic basis. A third party should perform these inspections.
Paul Fitzgerald addressed the Board. He requests time to look at the plans. He feels the Board deserves time to review the revised plans in light of the two reports submitted. Attorney Bordeau explained that the applicant could have withheld the amendments to the plans and asked for Site Plan approval with the condition that the applicant meet all conditions identified in the environmental report. At this point in the discussion, Attorney Bordeau withdrew the revised application submitted tonight. This was reiterated by both Attorney Nix and Mr. Lepene
The Board discussed when they would make a decision on the Country Oaks site plan. The Chairman recommended the application be continued till the next Planning Board workshop meeting scheduled for November 1st. The Chairman also explained that Mr. Cutillo would not be heard at this meeting. The Chairman asked how much time each side (applicant and the Morrison Road Association), would need at the next meeting to air their comments. Both sides agreed to ½ hour each, which would include rebuttals. The Chairman explained tomorrow at 4:00 (10/19) is the cut off date for the submission of any new material.
Meeting adjourned at 9:42
Documents submitted during tonight’s meeting include:
Letter from Stephanie Johnson, Fire Inspector dated Oct. 18, 2005
Letter from Susan Sleeper dated Oct. 11, 2005
Memorandum in opposition to site plan application for 48 unit development on Morrison Road know as Country Oaks.
Signed petition – 41 pages
Respectfully submitted by
David Lorch
Planner
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