Town of Sanbornton
573 Sanborn Road PO Box 124 Sanbornton NH 03269
Draft Planning Board Minutes
July 20, 2006
The meeting opened at 7:12 pm with the following members in attendance: Helmut Busack, Chairman; Dick Gardner, Don Bormes and Cindy Merchant, Alternates; and Carmine Cioffi. Andrew Livernois was present as the Selectmen’s Representative and Bob Ward, Town Planner.
These minutes have been recorded in the order in which they were addressed.
1. Role Call
As listed as present above.
2. Seating of Alternates
Ernie Martel was absent and Ralph Carter. Cindy Merchant was seated as an alternate for Ralph Carter.
3. Action on Minutes
It was noted that there were no minutes available to approve from June meetings.
7. Planner’s Update
Bob Ward presented the board with an amended listing of meeting dates and hours for the Planner.
Bob also presented an updated list of Sanbornton Planning Board membership information, reviewed with the board and noted any changes.
Bob questioned the update of the town web site for regular meeting times for the Planning Board.
Dick Gardner made a motion to adjourn the public session at 7:21 pm, 2nd by Carmine Cioffi all were in favor. At 7:22 pm, the public tape was shut off.
4. Old Business
a. The Board entered a non-meeting under RSA 91-A 2, I:c, to consult with legal counsel re: the Thompson Subdivision. Attorney H. Bernard Waugh was also present.
No role call vote was taken.
At 8:05 pm, the board resumed the Public session and the public tape was turned back on.
5. New Business
a. Public Hearing on Nel Benett Revocable Trust Subdivision (P06-S05)
Bob Ward stated that he contacted the surveyor that one of the abutters has used regarding a lot line adjustment and possible issue with the Smith Trust. The board asked if the application was complete and Bob stated that he had questions on item 8 & 28 on the checklist and all abutters have been notified. He stated that there are two residents that are claiming ownership to the land that is in Sanbornton.
Brian Bailey, representing the Nel Benett Trust, presented the sub division plan. This sub division, as described by Mr. Bailey is a tract of land in Tilton and a small piece not being developed is in Sanbornton. Mr. Bailey stated that his appearance tonight was a formality as the property/parcel on land included a portion located in Sanbornton. Mr. Bailey stated that both the Tilton Planning Board and Zoning Board have approved this sub division plan. Concerning the mention of the boundary line issue, Mr. Bailey presented a plan from a prior approved sub division on this parcel, done by surveyor Dean Clark from 12.29.94. Mr. Bailey stated that then and now, there is no change being made to the portion of the land in Sanbornton. Andrew Livernois made a
motion to accept sub division application, 2nd by Don Bormes all were in favor. Chairman Busack signed the Mylar.
Bob Ward noted that it appeared there was a fee due of $100. The board discussed this and decided that Bob and Brian would research the payment issue and Bob could report back to the board.
b. Action on Quinlan-Robinson lot line adjustment (P06-S06)
Bob Ward stated that there was no map submitted but he made copies of the tax map showing the property in question. TM 8 Lot(s) 70, 71 &72. Andrew Livernois reviewed the history of this and the landowner’s previous requests to the board. Andrew Livernois made a motion to approve the voluntary merger of TM 8, Lots 70, 71 & 72, 2nd by Dick Gardner all were in favor. Chairman Busack signed off.
6. Other Business
a. Bingham Family Trust 4-lot subdivision on NH Route 132
Bob Ward stated that he has received a completed application and all fees are paid. After discussion with the board, this application will be scheduled for the August 17, 2006 meeting.
b. Albert & Donna Ducharme 9-lot sub division in Meredith NH (Development of Regional Impact)
Bob Ward stated that he has received the application and asked the board for direction as to how to proceed. Bob submitted to the board an email from an abutter in Meredith, stating their concerns with this project. Cindy Merchant stated that this was a relative and she would have to step down for upcoming decisions. Andrew Livernois discussed the small impact that this may have on Sanbornton with respect to the use of our roads. Bob was asked by the board to contact the Meredith Planning Board and LRPC for more information on how the Sanbornton Planning Board may approach this issue.
7. Planner’s Update
a. i. Legal update on Thompson subdivision
Bob Ward informed the board that the Superior Court has granted an extension until August 8, 2006.
Bob presented the board with an invoice received from Attorney Waugh’s office. The board reviewed the invoice and Chairman Busack signed it for Bob to submit it to the bookkeeper for payment.
a. ii. NHOEP memorandum re Land Use Regulation Update
Bob Ward stated that a memo was received asking what regulations Sanbornton had and dates of them, etc. Bob reported that the request was taken care of and all information requested was sent.
b. Email from Attorney Boldt re Attorney Philpot’s “motion to expand scope of hearing”
Bob Ward reported that Attorney Boldt is preparing an objection to this motion and will be forwarding it to Attorney Waugh’s office who is now handling this matter.
c. Notice of Municipal Law Lectures series
Bob Ward reviewed upcoming lectures, dates and topics offered.
The board discussed the zoning maps in the lobby and the need for one larger map. The quote Bob received was $83.00. Chairman Busack will take the map to Laconia for copying at a cheaper rate.
The board also discussed the need for tax maps with possible overlays to out line the districts in town.
d. Discussion re Planning Board preparation of meeting minutes
Bob Ward questioned the preparation of the past meeting minutes and the need for the board to take this matter more seriously, and compliance with RSA 91-A. Bob discussed the need to revisit the current job description for the Recording Secretary. After discussion, the board requested that Bob draft a process of how to develop more structure to the Planning Board process, with possible examples from other towns. Chairman Busack requested that this discussion continue at the next meeting.
8. Adjournment
At 9:52 pm, Dick Gardner made a motion to adjourn, 2nd by Andrew Livernois all were in favor.
Respectfully submitted,
Katy Kannaly-DeCarteret
Acting Secretary
| 
