Town of Sanbornton 573 Sanborn Road PO Box 124 ~Sanbornton ~NH ~03269
Planning Board Minutes September 7, 2006 The meeting opened at 7:08 pm with following members in attendance: Helmut Busack, Chairman; Don Bormes, Vice Chair; and Dick Gardner, member; Bob Ward, Planner; Alternates; Ernie Martel, Cindy Merchant and Carmine Cioffi.
1. Role Call ~~~~~~~~As listed above. ~Absent were Andrew Livernois, Selectmen’s Representative and Ralph Carter, member. 2. Seating of Alternates ~~~~~~~~Cindy Merchant was seated for Ralph Carter 3. Action on Minutes ~~~~~~~~Dick Gardner made a motion to accept the minutes of August 17, 2006, 2nd ~by Don Bormes. ~After discussion and amendments/corrections, all were in favor. ~Minutes approved with corrections. 4. Old Business ~~~~~~~~A. Discussion concerning Master Plan Update process ~~~~~~~~~~~~~~~Bob Ward reviewed the first step in this process to be the scoping session and future direction of the town, with discussion at a meeting with all the appropriate boards. ~A meeting is planned for September 19, 2006 @7 pm at Sanbornton Central School. ~Bob emailed all the chairs of the town’s boards and committees and will send written notices as well as post to the town web site and the Laconia Sun. ~Bob further discussed the need for strong representation of the following boards at this meeting: Board of Selectmen, Conservation Commission, Cemetery Trustees, Highway Safety, ~Recreation, ZBA, Historic District Commission, CIPC, Budget
Committee, and the Building Committee. Bob also urged members of the Planning Board with ties to other boards, to bring the word back and remind others of this meeting and its importance. ~ ~~~~~~~~Bob reviewed the agenda for the meeting as an open brainstorming session to identify talking points for future topics to pass on to the Master Plan Advisory Committee (MPAC). ~Chair Busack questioned the composition of the MPAC. ~Bob replied that it should be 1 member of each board or commission in town at minimum. It should also include other organizations in town or interest groups and individual citizen’s and meet at least once a month. ~~~~~~~~Other options/issues discussed were soliciting information from constituents, chat room on our town website for exchange of information, concerns about attendance, ~doing another survey, having another community profile, CIPC and where they are at, impact fees pros and cons and cost of doing the master plan and where the money might come from. ~~~~~~~~B. Discussion concerning Zoning amendments ~~~~~~~~~~~~~~~Discussion tabled. ~~~~~~~~C. Discussion re Secretary/Clerk recruiting ~~~~~~~~~~~~~~~Bob reported that the position was advertised and he has completed interviews of candidates. ~Bob needs to talk with Kurt & Bruce in the office to see what funds are available for compensation of this position. ~Chair Busack suggests that with the position filled the planner will be able to take 3 hours and convert it to the work on the master plan.
~ ~~~~~~~~~~~~~~~Bob stated that he has a recommendation for the board for filling this position with someone who has the qualifications and the time schedule that is needed. ~Bob is concerned about workspace. ~~~~~~~~~~~~~~~Chair Busack made a motion to hire the recommendation of Bob Ward, Carol Chase for Secretary/Clerk position for the planning board if funding is available in the budget, 2nd by Don Bormes, all were in favor. ~Bob will contact Bruce. ~~~~~~~~D. Update on Ducharme Subdivision/Development of Regional Impact ~~~~~~~~~~~~~~~Bob reported that the meeting has been continued until 10/24/06 with the Meredith Planning Board. ~Bob sent a copy of the memo drafted to Meredith via email to SPB members. ~After discussion, Dick Gardner asked if the planning board should suggest that Meredith improve their roads. ~Vote taken 3 yes, 1 no, vote passes. 5. New Business ~~~~~~~~A Initial discussion of DRAFT budget for Planning Department ~~~~~~~~~~~~~~~Bob handed out a draft budget for 2007, this is an 18-month budget cycle. ~Bob reviewed the draft outlining what work the planner will do and the overall budget as it pertains to the planning operations. ~Bob suggests that the community profile can be done with a lean approach “in house”. ~Bob also suggested mobilizing local groups to hand out our surveys and collect them. (i.e.: girl scouts, boy scouts or other groups) ~~~~~~~~~~~~~~~Discussion regarding the secretarial/clerks position could be shared with time in the office and Board of Selectmen. ~ ~~~~~~~~B. & C. New sub division applicants ~~~~~~~~ Bob stated that these applications have not been reviewed for completeness, but will be on an agenda in either September or October. 6. Planner’s report ~~~~~~~~A. Correspondence ~~~~~~~~~~~~~~~Bob Ward handed out flyers from the Belknap County Conservation, NH Office of Energy & Planning on 9/20/06 for flood prone areas workshop. ~~~~~~~~~~~~~~~Bob also
mentioned the conference for planning & zoning at Waterville Valley, Chair Busack and Vice Chair Bormes expressed an interest in going, Saturday October 28, 2006. ~~~~~~~~~~~~~~~Bob reminded that the next meeting will be on 9/21/06 and there are four hearings: ~~~~~~~~~~~~~~~1.Continuation of Bingham Family Trust, 2. Richard Pescinski boundary line adjustment, 3.Victor Virgin boundary line adjustment and 4. Phil Bodwell sub division. ~~~~~~~~ Chair Busack suggests calling Bodwell’s and if nothing has been brought back and the planning board hasn’t heard from them, then we will have to postpone.
B. Attendance at professional planning conference in Meredith ~~~~~~~~~~~~~~~Bob Ward requested approval to go to the conference at the cost of $35 and his planning time. ~After discussion, Bob will clarify costs and possibly split it with the planning board as it will support Bob’s other business. ~~~~~~~~~~~~~~~Bob states he is working on the review of the building permit, driveway permit and zoning ordinances,
with reference to the erosion control plan. ~Bob feels that due to the recent flooding in town, it is important to work on this.
Adjourn At 9:35 pm, Don Bormes made a motion, 2nd by Dick Gardner and all were in favor.
Respectfully submitted
Katy Wells (Formerly known as Katy Kannaly-DeCarteret Secretarial Support |
