Town of Sanbornton
573 Sanborn Road PO Box 124 ~Sanbornton ~NH ~03269
Planning Board Minutes
September 21, 2006
The meeting opened at 7:05pm with following members in attendance: Helmut Busack, Chairman; Don Bormes, Vice Chair; Carmine Cioffi, Alternate and Bob Ward , Planner.
1. Role Call
~~~~~~~~As listed above. ~Absent were Andrew Livernois, Selectmen’s Representative; ~Ralph Carter, member; Dick Gardner, member: and Cindy Merchant and Ernie Martel, Alternates.
2. Seating of Alternates
~~~~~~~~Carmine Cioffi was seated for Dick Gardner.
3. Action on Minutes
~~~~~~~~Chair Busack tabled the action on the September 7, 2006 minutes until more members are present.
4. Old Business
~~~~~~~~None Discussed
5. New Business
~~~~~~~~A. Public hearing on Phil Bodwell, 2-lot subdivision on Tower Hill Road (P06-S12)
~~~~~~~~Bob Ward stated that he has received a completed application and reviewed it against the checklist. Don Bormes made a motion to accept the application for P06-S12 as complete, 2nd by Carmine Cioffi all were in favor. ~Application accepted as complete.
Bob Ward reported that the survey map he received has been prepared by Allied Surveying. Jeff Green from Allied Surveying presented the map and project to the board on behalf of Mr. Bodwell. ~Mr. Green described the project a ~3-acre new lot, out of 127-acre parcel. ~This new lot has an existing driveway and an approved septic design, also Deborah Hines has delineated the wetlands. Chair Busack questioned if the boundary line issue has been resolved as previously brought to the attention of the planning board by the applicant. ~Bob Ward explained that ~the Northern Boundary of the Historic preservation district was discussed with the board at an August meeting and the decision was to refer it back to the surveyor to determine where the line was. ~Mr. Green described the technical process that his firm used with overlay
models using the information on the town’s maps to determine a line. ~Bob stated that the town’s description is vague. Bob stated that for the purpose of the subdivision the line through the zones does not matter until the lot is built on and for taxation purposes. ~Edna Hansen who lives on Tower Hill stated that she moved here in the early 80’s and she had tried to put up a fence and the town enforced the zoning then and she was stopped. ~Bob Ward stated that he needed clarification from the agent for the applicant as to the wavier of item #16, which should actually be item #15. ~Mr. Green agreed that it should refer to item #15 on the checklist. ~Chair Busack made a motion to grant the wavier of item #15 from the checklist, 2nd by Don Bormes, all were in favor. ~Bob requested from Mr. Green a copy of the approved septic design. ~Chair Busack opened the hearing to the public/abutters. ~Receiving no comment, Don Bormes made a motion to
approve the 2-lot subdivision Tower Hill, P06-S12, 2nd by Carmine Cioffi all were in favor. ~Subdivision Approved. Mr. Green will forward additional documents to Bob Ward for filing and signature.
~~~~~~~~B. Public Hearing on Victor Virgin, boundary line adjustment on March Road (P06-S13)
~~~~~~~~Bob Ward reviewed the application as complete for P06-S13. ~Tracey Sweeny of Richard Bartlett & Assoc. represented Victor Virgin for this boundary line adjustment. Mr. Sweeny states that he is here as a formality as the majority of this parcel is in the Town of Tilton. ~Tilton has already issue approval of this boundary line adjustment. ~Wayne Elliott commented but he stated it was a non-issue. ~Don Bormes made a motion to approve the Virgin boundary line adjustment, P06-S13, 2nd by Carmine Cioffi all were in favor. ~Boundary line adjustment approved. Mr. Sweeny will forward documents for signature to Bob Ward.
6. Other Business
~~~~~~~~A. Continuation of Public Hearing on Bingham Family Trust /4-lot subdivision on
~~~~~~~~NH Route 132
~~~~~~~~Frank Yerkes, surveyor presented for Mr. Bingham who was also present tonight. ~Mr. Yerkes handed a copy of a letter recently received from the NH DOT regarding previous issues concerning road drainage. ~Mr. Yerkes reiterated the content of the letter and stated that they would create a grassy swale to solve any water problems/drainage. ~Mr. Yerkes further stated that there is plenty of pervious areas and well-drained soil to control water drainage. ~Chair Busack questioned the status of the driveway permits for the 4 lots. ~Mr. Yerkes confirmed that there are three driveway permits one for lot 2, one for lot 1 and one for lots 3 & 4 shared driveway. ~Abutter Mr. Bedard commented that he is not against the project, however he has concerns about more water running towards his land after lots are developed
. ~He requested that the board exercise their authority under RSA 674:35 & 36 and stated the board has the authority to regulate subdivisions. ~Mr. Bedard specifically asked if the board approved this project, to put a requirement that there be a drainage calculation and impact study done to determine the impact on other properties in the area and what the plan would be to control additional run off from the site. ~After further discussion with Mr. Bedard and Mr. Yerkes, Chair Busack closed the hearing to the public so the board could discuss it.
Don Bormes and Carmine Cioffi commented about Mr. Bedard and Mr. Yerkes coming to an agreement so that the board could move on. The board suggested that all parties take a few minutes out in the lobby and try to reach an agreement that everyone can be happy with.
7. Planner’s Update
~~~~~~~~A. Correspondence
~~~~~~~~Bob Ward referred the board to the minutes that were handed out by the secretary from the joint board meeting on 09/19/06.
~~~~~~~~Bob handed out information from LRPC
~~~~~~~~~~~~~~~i. NHOEP 2006 Fall Planning Conference
~~~~~~~~~~~~~~~Bob stated that all that are interested in attending ~need to get back to him by 09/26/06.
~~~~~~~~Bob stated that he received an email from Bill Whalen, re Lepene Case. ~Mr. Whalen questioned if the planning board could re-coup any of the legal fees from the case. ~Bob stated he contacted Attorney Waugh and the answer is no.
~~~~~~~~B. Master Plan process discussion
~~~~~~~~Bob stated that the minutes are published from the meeting held to address the Master Plan. ~Bob suggested that a copy of the minutes be sent to all that were present at the meeting and to the boards that were invited that had no representation that night. ~Discussion of this issue will be on the agenda for the October workshop meeting. ~
~~~~~~~~Bob stated that Kerry & Kevin Calley residents, would like to make an appointment with the board to have a pre-application discussion regarding the establishment of a pre-school/daycare either on Sanborn Road or Weeks Road. ~Chair Busack requested that they be put on the regular meeting schedule in October.
Bingham discussion cont.
~~~~~~~~All parties returned to the meeting and Mr. Yerkes stated that they agreed to put in a 50’ vegetative buffer on the properties and on the plan and make it a covenant restriction in the deeds. ~They also reached a Gentlemen’s agreement to bring material over to Mr. Bedard’s property as needed. Chair Busack closed the hearing.
Carmine Cioffi made a motion to approve P06-S10 subdivision, 2nd by Don Bormes all were in favor. ~Subdivision approved as stated above.
6. Other Business
~~~~~~~~Bob Ward stated that there was a formal letter filed with the Board of Selectmen from Virginia Peterson regarding the processing of her application. ~Bob stated that Ms. Peterson’s application was submitted around 8/17/06 and the application was not complete. ~Bob stated that he contacted both the applicant and the surveyor, Bob Johnson to let them know the application needed more information to be processed. ~The signature was not obtained on the application until 9/14/06, which is after the deadline for tonight’s meeting, as there needs to be a 10-day notice to abutters. ~Bob reminded that he is not here to accept applications daily and he will not process applications until they are complete and they won’t ~be scheduled until then. ~
Bob requested ~the board recognize that the language was inadvertently omitted from the regulations when they were retyped. ~Chair Busack made a motion to return “return receipt requested” be added back to ~section 6 a. 5 of the subdivision regulations, 2nd by Don Bormes all were in favor. ~Bob will add back the language “return receipt requested” to the subdivision regulations.
Bob stated that he called both Ms. Peterson and Mr. Johnson on 9/19/06 and informed them of any errors or omissions. ~
Carmine Cioffi made a motion that applications are only filed with the town planner during planner’s hours and only the planner can hand out applications to the public, 2nd by Chair Busack, all were in favor. ~Bob will send a memo regarding this change, and the addressing of planning issues to the planner or planning clerk only.
Bob discussed that the Board of Selectmen last night, considered ~his recommendation to hire Carole Chase as a planning clerk.. Bob met with Bruce and the budget for the clerk/secretary was discussed as $20 ~an hour for meetings and minutes and $11.19 an hour would be the rate for all clerical in office work. ~The Board of Selectmen approved both. ~Bob contacted Ms Chase prior to tonight’s meeting and she has taken another position but will let Bob know by next Tuesday 9/22/06 of her continued interest.
8. Adjourn
~~~~~~~~Carmine Cioffi made a motion to adjourn at 9:09 pm, 2nd by Chair Busack all were in favor.
Respectfully submitted
Katy Wells
Secretary
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