Planning Board Minutes
November 16, 2006
The meeting opened at 7:05pm with the following members in attendance: Helmut Busack, Chairman; Don Bormes, Vice Chair; Dick Gardner, Member; Cindy Merchant, Alternate and Bob Ward, Planner.
1. Role Call
As listed above. Absent were Ralph Carter, Member; Carmine Cioffi, Alternate and Andrew Livernois, Selectman’s Representative.
2. Seating of alternates
Cindy Merchant was seated for Ralph Carter.
5. New Business
a. Public Hearing: Elm Farm Estates / 3-lot subdivision of 61.86 acres on Lower Bay Road, Tax Map 12, Lot 41.
Bob Ward explained this application is a public hearing for a 3-lot subdivision of 61.86 acres on Lower Bay Road, Tax Map 12 Lot 41 for Elm Farm Estates. The application was submitted on October 31, 2006. He further stated that the application is complete with the exception of two minor issues. The application fee submitted was incorrect, that matter will be resolved this evening. Also, the minimum 5% set aside for land conservation area lacks the proposed agreement and conditions the Planning Board requires. Further, for item #20 on the checklist, there is a utility transmission line shown on the plan which has no reference made to the utility right of way. Also missing is the seal of the wetlands scientist. Mr. Ward asked that the Board address
each issue prior to the applicant presenting the plans. Chair Busack suggested accepting the application with the missing items being conditions of approval. Vice Chair Bormes stated that the Board had previously voted that all applicable seals need to be on the plans prior to the application being accepted as complete. Cindy Merchant agreed with Vice Chair Bormes. Discussion followed with input from several abutters. Chair Busack stated that the Board does not usually accept input from abutters for this aspect of the application but felt that this may be helpful to the applicant in regards to obtaining the further documentation that the Board requires. Chair Busack closed the discussion to public input. Dick Gardner asked that a clear and thorough list be provided to the applicant of what is still needed before the application can be accepted as complete. Bob Ward listed the following items which need to be provided prior to acceptance: 1. (Item #5) Seal of Wetlands
Scientist on plan; 2. (Item # 20) Notation added under existing PSNH utility transmission line indicating that the width of the easement is not known; 3. (Item #26) a. Westerly meets and bounds boundary for the land conservation easement, b. Conditions of any proposed easements; 4. (Item #27) Right of way across property showing location and width. If no width available on any deeds it is alright to give it a travelable width.
Vice Chair Bormes made a motion not to accept the application as complete until all items on the checklist are complete, 2nd by Dick Gardner. All in favor.
Chair Busack made a motion to continue the hearing until the next Planning Board regular meeting scheduled for January 18, 2007, 2nd by Dick Gardner. All in favor
6. Other Business
a. Pre-Application Discussion: Brian and Tammie Aron / 2-lot subdivision of 7.06 acres on Sanborn Road (NH Route 132), Tax Map 22, Lot 2-1.
Bob Ward explained this is a pre-application discussion of a proposed subdivision for Brian and Tammie Aron on Sanborn Road (NH Route 132) of 7.06 acres, Tax Map 22, Lot 2-1.
Chair Busack recused himself from the discussion due to abutter status and appointed Vice Chair Bormes as Chairman for this discussion.
Bob Ward asked David Collier of Granite State Surveying to present the proposed plan for a preliminary, non-binding discussion. Mr. Collier explained this is a 2-lot subdivision which is creating one new 2 acre lot in the general residential zone and has a total frontage of 758 feet. He stated that the driveway permit has already been obtained from NH DOT. Mr. Ward asked that a copy of the driveway permit be provided as soon as possible. Mr. Collier further explained that no surveying has been done as of yet, this is a preliminary plan using an existing map from 1989 and wetlands still need to be flagged. It was suggested that the new lot be made slightly larger that 2 acres to avoid problems in the future. Chair Bormes stated that granite markers are required at all four corners. Mr. Collier asked what the
options are if granite markers can not be set in the ledge. Chair Bormes responded that off-set markers are acceptable. Bob Ward pointed out that the protective well radius for the existing well is not shown on the plan. Mr. Collier stated that this was an oversight and would be corrected on the plan when it is submitted. He stated that the next step is to check the feasibility for subdivision with NH DES Wetlands Bureau by having them flagged. Also, a test pit and perc test are required for both lots.
3. Action on Minutes
a. Workshop meeting: November 2, 2006
Vice Chair Bormes made a motion to accept the minutes of November 2, 2006. 2nd by Cindy Merchant. After discussion and amendments/corrections, all were in favor. Minutes approved with corrections.
6. Other Business
b. Continued discussion: Subdivision Regulation amendments
Bob Ward reviewed the proposed amendments to the Subdivision Regulations, Section 5. He stated that this section basically needed consistency of wording to the rest of the document. Discussion ensued. Revisions to wording and references approved.
7. Planners Update
a. Correspondence - none
b. Review of Application for Voluntary Merger.
Bob Ward stated that a new application for Voluntary Mergers was needed as the terminology of the pre-existing “lot-merger” application was out dated. He asked the Board to review the updated application and consider it at the December 7, 2006 Workshop meeting.
c. Review of availability of Master Plan on surrounding town’s websites.
Bob Ward pointed out that of the 6 surrounding town’s researched only 2 do not currently provide the Master Plan on the Town website. Dick Gardner asked if any research has been done regarding the price of digitizing this document. It was determined that after revisions are completed the Master Plan will be on the Planning Board secretaries system and would be simple to upload this document to the Town’s Web Master. The only pricing that would need to be looked at is the Web Master’s charge to place it on the web site.
8. Meeting adjourned
Vice Chair Bormes made a motion to adjourn, 2nd by Dick Gardner. All in favor.
Meeting adjourned at 9:31pm
Respectfully submitted,
Carole Chase
Recording Secretary
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