Town of Sanbornton
573 Sanborn Road PO Box 124 Sanbornton NH 03269
Planning Board Minutes
January 4, 2007
The meeting opened at 7:08pm with following members in attendance: Helmut Busack, Chairman; Don Bormes, Vice Chair; Dick Gardner, Member; Carmine Cioffi, Alternate; Sandy Leighton, Alternate; and Bob Ward , Planner.
1. Role Call
As listed above. Absent were Andrew Livernois, Selectmen’s Representative, Ralph Carter, member and Cindy Merchant, Alternate.
2. Seating of Alternates
Carmine Cioffi was seated for Ralph Carter
Chair Busack introduced new Alternate, Sandy Leighton.
5. E. Consideration of request for Building Permit on Class VI Road
Bob Ward reported that Mr. Del Pozzo contacted him regarding an administrative matter that is a statutory responsibility of the Planning Board, RSA 674:41. This statue states that the Planning Board is to review and comment to the BOS on matters of issuing a building permit on Class VI roads.
Bob Ward stated the request is to build a single family home, TML 22-8-1, on the south side of Old Range Road, off RT 132. The lot is 2 +/- acres, which is a non-conforming lot for the general agricultural zone, but does comply with the minimum lot frontage, with 290’. The question for the Planning Board whether or not this is advisable to the BOS, to issue a building permit on this Class VI road. Bob Ward referred to the Master Plan, regarding growth and development of land use categories. Bob also stated that this proposed lot and road are in the secondary residential area. Bob reports that there is no abutter notification required by statute. Bob stated he was contacted by Arlene and Walter Stanton as to what was being proposed and the impact that it may have on the road and how the process works. Dick Gardner
questioned whether this should not be in the hands of the BOS and Chair Busack assured him that this was statutory for the Planning Board to review and make a recommendation. Bob Ward reported that the Town Administrator has concerns about the huge problem the town already has maintaining the current roads and that town roads are already in bad shape. After further discussion, Bob Ward stated that the Planning Board could recommend that the BOS approve the building permit, as this lot is not in the premature for development area according to the Master Plan. Mr. Del Pozzo reports that he has had every intention to maintain the road and has a septic design.
Don Bormes made a motion to recommend to the BOS (Board of Selectmen) to allow building a home on TML 22-8-1, (building permit) 2nd by Carmine Cioffi, vote: 3- YES, 1- No, motion carried.
3. Action on Minutes, December 7, 2006
Don Bormes made a motion to approve minutes of December 7, 2006, 2nd by Dick Gardner. Discussion: SPB discussed the attendance of ex-officio members and Chair Busack suggested sending a letter to the BOS for a representative to show up at planning board meetings. Also to remove the sentence from the first paragraph beginning with “note:”. All were in favor of accepting the minutes as amended. Motion carried.
Chair Busack made a motion that the Town Planner send a letter to the Board of Selectmen, regarding the ex-officio member that has not been here and that the Planning Board strongly requests that we have a Selectmen’s Representative at meetings, 2nd by Carmine Cioffi all were in favor. Motion carried.
4. Old Business
A. Discussion concerning changes to Zoning Ordinances for Town Meeting 2007.
Bob Ward stated that this year we have extra months until town meeting and suggested setting up a sub-committee to work with him or solicit comments from board members or have one item on the agenda for the next workshop meeting. Decision: tabled until the next workshop meeting being the only item on the agenda.
B. Discussion concerning proposed amendments to the Subdivision Application fees.
Bob Ward reviewed the fee schedule as presented at the last meeting. Carmine Cioffi made a motion that the fee schedule is adopted as permanent, 2nd by Don Bormes all were in favor. Motion carried.
C. Continued discussion re: Subdivision Regulations amendments
Tabled discussion on sections 6, 7 & 8.
D. Review and approve application form for “Voluntary Merger”
Carmine Cioffi made a motion to approve the voluntary merger form as revised dated 1/04/07, adding the $25.00 filing fee, 2nd by Don Bormes all were in favor.
E. Input from Attorney Waugh re: Subdivision review process matters
Nothing to report, will report at March Workshop meeting.
F. Discussion re: filing charges
Done at last meeting, no action needed.
G. Discussion concerning Driveway permits on Town Roads and State Highways
Bob Ward suggests deferring to get the State to come and address the highways and the DPW in town for Town Roads. Helmut suggested that one person be invited at a time to discuss these issues.
Bob Ward and Don Bormes also suggested having the driveway permit information added to the sub-division process. Bob Ward will put that on the February Workshop agenda. Don Bormes was concerned that the DOT may not come out at night and the possibility of having Bob Ward make contact with them with Don present and report back to the board. Discussed and agreed.5. New Business
A. Discussion re: dead end roads
Tabled
B. Discussion re: Planning Board report for 2006 Town Report
Bob Ward will draft something and mail it to Planning Board members for review.
C. Discussion re: 2007 Planning Board Budget
Bob Ward discussed this year’s budgetary process and how it has changed from a 12-month cycle to an 18-month cycle. Bob Ward will look at the budget and review/compare and research the spending trends of the past and report to the board.
D. Discussion re: Proposal from LRPC for Zoning Map with property Line overlay
Bob Ward reviewed proposal from LRPC for a 36 x 48 (format), map w/overlay of Zoning Map for $220 +/-, with money coming from the advertising line of the budget. Bob will get a complete cost and get back to the board with options.
6. Old Business
Bob Ward reported that he was contacted by the Attorney for Den Brea Golf Course and he told Bob that they were planning to move forward with a 25-lot sub-division proposal. They will be coming in for a preliminary conceptual non- binding meeting 1/18/07.
Bob also reported that Elm Farm Estates would be a continuance of the Public hearing on the 3-lot sub-division and preliminary on Lewellen on Old Coach Road for the proposal of a 2-lot sub-division.
Bob also mentioned that the Tripp sub-division @ 355 Stage Road is asking for a continuance until the next regular planning board meeting.
Bob recommended the purchase of a recent study released about Bedrock Aquifers $35.00. After discussion, Chair Busack made a motion to have the Planner purchase the report and CD of the Bedrock Aquifers for $35.00, 2nd by Carmine Cioffi all were in favor. Motion carried.
5. A. (cont)
The board members had a discussion regarding the pros and cons of dead end roads verses driveways or road frontage. Bob Ward reviewed Section 8, sub section C, item 11 of the ordinances. The board discussed the possible changes that may or may not be need to the ordinances. Bob Ward states that public safety would be the basis for decisions on dead end roads, limited access, one way in and no way out and states that it could impair the best interest of the residents or pose a public safety or welfare issue. Bob states another option is private roads, having one good entrance point to our road system.
7. Planners Update
None given
8. Meeting adjourned
At 9:20 pm, Carmine Cioffi made a motion to adjourn the meeting, 2nd by Dick Gardner all were in favor.
Respectfully submitted,
Katy Wells, Acting Secretary
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