DRAFT
MEETING MINUTES
SANBORNTON PLANNING BOARD
June 5, 2008
The meeting opened at 7:03 pm with the following members in attendance: Helmut Busack, Chairman; Don Bormes, Vice Chair; Dick Gardner, Member; Evelyn Auger, Alternate; Terry Lewis, Alternate and Bob Ward, Town Planner.
1. Roll Call
As listed above.
Absent were: Steve Ober, Selectmen’s Representative; Carmine Cioffi, Member; Cindy Merchant, Alternate; Peter Dascoulias, Alternate and Mary Earley, Alternate.
2. Seating of Alternates
Evelyn Auger was seated for Carmine Cioffi.
3. Old Business
The election of Officers was postponed until a future date when more voting members are in attendance.
a. Master Plan Update
Bob Ward stated that the second mailing of the survey is complete with an additional 416 surveys mailed. The return date for the second mailing was May 22, 2008. With the first and second mailings combined a total of 2,075 surveys were mailed and there have been 436 returned which is 21% and exceeds the desired 20% return rate. He further stated that the responses from the second mailing are being tabulated separately from the first mailing so that responses can be compared and contrasted.
Bob Ward stated that the tabulation process is moving very slowly as each question is comprised of several parts and each survey has to be hand tabulated. To date only 159 of the total 476 surveys have been tabulated. The projected date for the full tabulation is the end of June. Bob Ward stated that he is preparing a brief summary of the results for a pamphlet which hopefully will be mailed to residents by some time in July.
Bob Ward stated that the preliminary survey results show that there is great importance placed on the preservation of rural character. He further stated that some of the challenges are water quality, open space and property taxes.
Discussion followed concerning the preliminary results of the Master Plan Survey.
4. New Business
Request for approval to attend “Impact Fees” workshop @ LRPC
Bob Ward stated that the LRPC is holding a workshop on Thursday, June 12, 2008 concerning Impact Fees. He stated that the information provided at this workshop could be very valuable as the Master Plan survey are in support of Impact Fees. He further stated that there is already an existing Impact fee provision in the Zoning Ordinance which is seldom used. The Planning Board members gave permission for Bob Ward to attend the workshop. Don Bormes and Evelyn Auger will also attend.
b. Update re: 2008 Zoning Amendments
Bob Ward stated that all 5 of the proposed amendments to the Zoning Ordinance passed at Town Meeting and have been included in the Zoning Ordinance and have been posted on the Town’s website. He further stated that copies of the amended pages will be available for the Planning Board members at the next meeting.
5. Other Business
a. Update on matters to be considered at June 19 meeting.
Bob Ward stated that there will be 2 preliminary conceptual consultations scheduled for the June regular meeting. One is a proposed 2-Lot subdivision of 5 acres on Pound Road and the other is a proposed 2-Lot subdivision of 7 acres on Sanborn Road. Also scheduled is a Public Hearing for a 2-Lot subdivision of 6 ¾ acres on Upper Bay Road.
b. Revised approval to contract with LRPC for traffic volume study
Bob Ward stated that the Board of Selectmen approved the cost sharing of the traffic volume study with the Department of Public Works. The cost for each department will be approximately $300. The locations of the traffic counters have not been determined yet. Mr. Ward will work with LRPC and the Department of Public Works to determine where they will be place.
Bob Ward stated that the Planning Board budget is getting tight but feels there are enough funds to cover the expenses of the traffic volume study as well as the fees for return mailing of the Master Plan Survey in various line items which have not been fully expended.
3. Old Business
Continued review of Planning Board “RULES OF PROCEDURE”
The Planning Board continued it’s review of the Planning Board Rules of Procedure.
6. Planners Update
None
7. Adjournment
Evelyn Auger made a motion to adjourn, seconded by Dick Gardner. All in favor, motion carried.
Meeting adjourned at 8:57 pm.
Respectfully Submitted,
Carole Chase
Recording Secretary
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