DRAFT
MEETING MINUTES
SANBORNTON PLANNING BOARD
June 19, 2008
The meeting opened at 7:05 pm with the following members in attendance: Don Bormes, Vice Chair; Steve Ober, Selectman’s Representative (joined meeting at 7:53 pm); Carmine Cioffi, Member; Dick Gardner, Member; Evelyn Auger, Alternate; and Bob Ward, Town Planner.
1. Roll Call
As listed above.
Absent were: Helmut Busack, Chairman; Cindy Merchant, Alternate; Peter Dascoulias, Alternate; Mary Earley, Alternate and Terry Lewis, Alternate .
2. Seating of Alternates
Evelyn Auger was seated for Helmut Busack.
The Board decided to postpone the election of Planning Board Officers until more voting members are present.
3. Action on Minutes
a. Workshop meeting of March 6, 2008
Set aside until more members are present who attended the meeting.
b. Regular meeting of May 15, 2008
Evelyn Auger made a motion to accept the minutes of May 15, 2008 as presented, seconded by Carmine Cioffi. All in favor, motion carried.
c. Workshop meeting of June 5, 2008
Carmine Cioffi made a motion to accept the minutes of June 5, 2008 as presented, seconded by Evelyn Auger. All in favor, motion carried.
4. Old Business
None
5. New Business
a. 7:15 pm Public Hearing: Tree Trimming / Removal on )ak Hill Road (Scenic Road), request of PSNH to trim / remove trees on a scenic road)
Bob Ward stated that notice of the Public Hearing was posted in 3 places in Town and also was published in the Laconia Daily Sun on May 30 and June 6. This Public Hearing is due to PSNH not being aware that Oak Hill Road had been designated by Town Meeting as a scenic road. The previous Public Hearing for the trimming of trees on scenic roads did not include Oak Hill Road. An updated list of all scenic roads has been provided to PSNH and is also published on the Planning Board page of the Town’s Website. Chair Bormes opened the Public hearing. Mr. David Crane of PSNH stated that all work on Oak Hill Road was suspended when it was learned that it was a scenic road. Chair Bormes asked who is ultimately responsible for what is. Mr. Crane stated that it is the
responsibility of PSNH to make sure that all work is being done to specs. Chair Bormes closed the Public Hearing as there was no comment from the public present. Carmine Cioffi made a motion to approve the request of PSNH to do tree trimming on Oak Hill Road, seconded by Dick Gardner. All in favor, motion carried.
b. 7:15 Public Hearing: Bernard & Joy Brady, proposed 2-Lot subdivision of 6.78 acre parcel, located at 38 Steele Hill Road (Tax Map 10 Lot 99-2)
Bob Ward stated that all issues which were discussed at the Preliminary Conceptual Consultation have been addressed and the application is complete. All fees have been paid and notice of Public Hearing was posted and abutters notified. Bob Ward further stated that the only issue he can see is that the stamp from the wetlands scientist who delineated the wetlands is missing from the plan. Chair Bormes stated that it has been the policy of the Planning Board not to accept any applications without all stamps and seals provided. After some discussion concerning this matter,Dick Gardner made a motion to accept the application as complete, seconded by Evelyn Auger. All in favor, motion carried. Mr. Brady gave a brief overview of the plans and stated that lot 1 will be 3.19 acres
and lot 2 will be 3.59 acres with a total of 230 feet of frontage. The driveway will be shared. He further stated that he has obtained a variance from the Zoning Board of Adjustment for the setback from wetlands for the house. Bob Ward suggested that the septic design with NH DES approval for construction be provided to the Planning Board as a condition of approval. Don Bormes stated that it is policy not to approve without all permits being provided. Evelyn Auger stated that conditional approvals are good as they protect the Planning Board and they have never been a problem in the past. Chair Bormes opened the public hearing to abutters. There were no abutters present. The Chair closed the hearing to public input. Dick Gardner made a motion to conditionally approve the application for subdivision subject to a wetlands scientist stamp and signature on the Final Plat and NH DES approval for construction of septic design to be provided to the Planning Board, seconded by Carmine
Cioffi. Evelyn Auger – yes, Dick Gardner – yes, Carmine Cioffi – yes, Don Bormes – no. Motion carried.
c. 7:30 pm Public Hearing: Kim Delois – Fannie proposed Boundary Line Adjustment between 2 existing lots containing a total of 4.41 acres located on Lower Bay Road (Tax Map 17 Lots 64 & 64-1)
Bob Ward explained that this is a proposed Boundary Line Adjustment between two previously approved lots located on Lower Bay Road. The application is complete and all fees are paid. The notice of Public Hearing was posted in three locations in Town and abutters were notified. Dick Gardner made a motion to accept the application as complete, seconded by Evelyn Auger. All in favor, motion carried.
(Note: Steve Ober joined the meeting at 7:53 pm)
Don Fannie, representing the property owner, Kim Delois-Fannie, explained that both lots will remain just over 2 acres and the frontage does not change. This adjustment will just create a straighter line between the two lots and was requested by a potential buyer. Chair Bormes opened the Public Hearing to abutter comment, no were abutters present. Chair Bormes closed the hearing to public comment. Carmine Cioffi made a motion to approve the Boundary Line Adjustment, seconded by Dick Gardner. All in favor, motion carried.
d. Preliminary Conceptual Consultation: George Chase, Proposed 2-Lot subdivision of 5.0 acre parcel located at 199 Pound Road (Tax Map 21 Lot 41-3)
Bob ward explained that this proposed subdivision is in the Agricultural Zone and is a total of approximately 5 acres with approximately 970 feet of frontage and an included right-of-way. He also stated that there is a question of common area. Mr. Nicholas Chase, son of the current landowners, presented the subdivision proposal. Dick Gardner stated that a variance from the ZBA would be required due to proposed under sized lots and frontage. He also stated that there are substantial wetlands and there is a question as to set backs for the well and septic on the new lot so a wetlands scientist would be necessary. Don Bormes stated that 50% of the lot has to be considered upland for it to be an acceptable lot. Dick Gardner stated that the section of common land which is in
question could be looked at for potential rejoining with the proposed lot. Mr. Chase stated that there is an issue with the right-of-way and common land as it is used for trash disposal and underage parties and there have been a lot of issues concerning this in the past. Evelyn Auger stated that the common land could be researched at the Belknap County Registry of Deeds and that the Town Planner is an excellent resource. The applicant was urged to follow up on this matter with the Town Planner.
e. Preliminary Conceptual Consultation: Brian & Tammie Aron, proposed 2-Lot subdivision of 7.06 acre parcel located at 786 Sanborn Road (Tax Map 22 Lot 2-1)
Mr. Aron explained that the original subdivision of the property took place in 1989. The proposed subdivision of this lot would retain a 4 acre lot and create a 3 acre lot. He further stated that there is an existing State driveway permit but that may need to be revised to move the driveway due to a wetlands crossing. Mr. Aron stated that he has researched the common area and it is not deeded to anyone, so there is a question as to ownership. He would like to know if it would be possible to obtain an easement of 50 to 75 feet to cross the common land and by-pass the wetlands crossing for the driveway. Evelyn Auger stated that finding out the ownership of the common land is essential. If no owners are found it may be the property of the Town and if that is the case maybe the
Town would work with the applicant to reconfigure the area and turn it into private land with a conservation easement instead of common land. Bob Ward stated that a consultation with an attorney would be a good idea. Don Bormes stated that 50% of the lot needs to be considered upland for it to be able to be built on. The Zoning Ordinance minimum lot size requirement is 2 acres so that would mean that 1 acre or non-wetland area would be needed to be considered a buildable lot.
6. Other Business
None
7. Planners Update
None
Evelyn Auger stated that the issue of officers should be revisited as Steve Ober is now present and that provides enough voting members present to take a vote to elect Planning Board Officers. Carmine Cioffi stated that he feels that all voting members should be notified as to when the vote will be taken. Evelyn Auger stated that only the current Chair, Helmut Busack, is absent and Alternates can not vote in the election of officers. Dick Gardner made a motion to proceed with the election of Planning Board officers, seconded by Steve Ober. 4 – yes, 1 – no. Motion carried.
Dick Gardner made a motion to nominate Don Bormes as Chairman, seconded by Steve Ober. Steve Ober made a motion to close the nominations for Chairman, seconded by Dick Gardner. All in favor, motion carried.
Vote on the nomination of Don Bormes as Chairman: Steve Ober – yes
Dick Gardner – yes
Carmine Cioffi – abstained
Don Bormes – abstained
Dick Gardner made a motion to nominate Carmine Cioffi as Vice Chairman, seconded by Steve Ober.
Dick Gardner made a motion to close the nominations for Vice Chairman, seconded by Steve Ober. All in favor, motion carried.
Vote on the nomination of Carmine Cioffi as Vice Chairman: (Carmine Cioffi) All in favor, motion carried.
Don Bormes was elected as Chairman and Carmine Cioffi was elected as Vice Chairman.
Dick Gardner stated that he would like to make the Board of Selectmen aware of Evelyn Auger’s attendance, knowledge, commitment and dedication to the Planning Board so that when appointing new members perhaps it will be better served not to go by longevity.
8. Adjournment
Carmine Cioffi made a motion to adjourn, seconded by Dick Gardner. All in favor, motion carried.
Meeting adjourned at 8:51 pm.
Respectfully Submitted,
Carole Chase
Recording Secretary
| 
